This article is from the Table Tennis (Ping Pong) FAQ, by ttennis@bu.edu with numerous contributions by others.
At your first organizational meeting, a steering committee should be
established. The steering committee is a temporary group that will be
responsible for the initial development of the club with regard to:
Finding a place to play
Finding equipment (i.e., tables and nets)
Establishing meeting dates and times
Trying to find a sponsor
When the steering committee has accomplished its tasks, a meeting should be
announced to those who have shown an interest and to the general public.
At this meeting, a club name should be decided on (usually reflecting the
locality or sponsorship) and officers elected.
The club will need a president, vice president, and secretary/treasurer.
Each officer has a defined role in the club.
President
Presides at all meetings of the membership or officers
Appoints or determines all committees and chairmen
Aids in conducting correspondence
Makes periodic reports to the membership
Vice President
With the approval of the majority of officers, prescribes disciplinary
action Acts as president in the absence of the president or at the
president's direction
Secretary/Treasurer
Records minutes of meeting
Prepares and distributes correspondence, notices, agendas, tournament
reports, etc., that are not specifically assigned to others
Responsible for the safe-keeping of club funds
Keeps an accounting of the club
 
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